A4 refusal: Art. 13(4) declaration, partnership agreement and ZVERB

The Registry Agency increasingly refuses company amendment filings (form A4), even for a “simple” activity change. The three most common grounds are clear — and avoidable with a complete document pack.

1. Declaration under Art. 13(4) of the Commercial Register Act

Refusals often state that the declaration was not properly completed or not signed by the applicant. You need:

• applicant’s full name;
• personal ID number;
• permanent address;
• capacity (manager / sole owner);
• signature (QES for electronic filing).

An empty “The undersigned…” line without identification is a classic refusal reason.

2. Full updated partnership agreement + redacted copy

The Registry requires a complete founding act / partnership agreement reflecting the changes and capital in euro, plus a copy with redacted personal data under Ordinance No. 1 Art. 20. A “consolidated diff” with before/after blobs is not enough.

3. Resolution under ZVERB Art. 32(5)

If the company’s act is still in leva, every A4 pack must also include the euro-conversion resolution/minutes. For OOD the minutes must be signed by the partners — a generic “Signature: ________” line without names does not meet the requirement.

How Firmify helps

The Company amendments module generates:

• an Art. 13(4) declaration with applicant identification;
• a full founding act / partnership agreement + redacted copy;
• Art. 141/142 declarations and specimen on manager change;
• partner signature blocks and an option to include ZVERB euro conversion.

See also the amendments guide and euro conversion guide.