Online Company Registration in Bulgaria

Introduction

Online company registration in Bulgaria has been a reality since 2008, when the Registry Agency launched the electronic portal of the Trade Register (Търговски регистър). Today, the process has been significantly streamlined and over 60% of new companies are registered electronically. Online filing offers lower fees, faster processing, and the convenience of managing the process from home or the office.

What Does "Online Registration" Mean?

Online registration means submitting application A4 and the accompanying documents electronically through the Trade Register portal, instead of visiting a Registry Agency office in person. The documents are signed with a QES (Qualified Electronic Signature), and the fee is paid online.

Advantages

Online registration offers a number of advantages over paper filing.

Lower State Fee

The state fee for electronic filing of application A4 is 28 EUR, while on paper it is 56 EUR. You save 28 EUR on the fee alone.

Faster Processing

Electronic applications are processed with priority. In practice, electronically filed applications are reviewed within 1-3 business days, while paper ones take 3-5 business days.

No Physical Visits

There is no need to travel to a Registry Agency office. You submit the application from your computer or mobile device at any time of day, including weekends and holidays.

24/7 Availability

The Trade Register portal operates around the clock. You can submit an application at 10:00 PM on a Sunday — it will be processed on the next business day.

Real-Time Tracking

After filing, you receive an entry number that you can use to track the status of your application online — when it was reviewed, whether there are instructions, when it was entered.

Fewer Errors

The electronic form includes built-in validations — the system alerts you to omissions or inconsistencies before submission.

What You Need

To register a company online, you need to prepare the following.

QES (Qualified Electronic Signature)

A QES is mandatory for electronic signing and filing of applications with the Trade Register. You have several options:

• Evrotrust — cloud-based QES from the mobile app in minutes, without visiting an office. Price: ~15-25 EUR/year. We recommend it for convenience.
• B-Trust Mobile — mobile app, packages from ~3 EUR/month up to ~59 EUR/year. Also offers classic smart cards.
• InfoNotary — smart card, ~25 EUR/year.

Escrow Bank Account

Before filing the application, you must have an escrow account opened with deposited capital and a bank certificate for the deposited capital.

Prepared and Signed Documents

Prepare the core documents for your case and have them signed by the appropriate persons:

• Articles of Association (EOOD) or Articles of Partnership (OOD)
• Resolution of the Sole Owner (EOOD) or Minutes of the Founding Meeting (OOD)
• Declaration under Art. 13(4) of the Commercial Register Act from the applicant
• Declarations under Art. 141(8) and (9) and Art. 142 of the Commerce Act from the manager
• Specimen signature of the manager
• Bank certificate / document of deposited capital

Internet Access and a Computer

You need a computer with electronic signature software installed (if using a smart card QES) or a smartphone with the Evrotrust app (for cloud-based QES).

Registration Steps

Online company registration follows six clear steps.

Step 1: Prepare the Documents with Firmify

Enter your company details in the Firmify platform — name, registered address, manager, capital, scope of activity. The system automatically generates the Articles of Association, minutes, declarations, and application A4.

Step 2: Obtain a QES

If you don't have an electronic signature yet, obtain a cloud-based QES from Evrotrust — the process takes about 10-15 minutes from the mobile app. Alternatively, visit a B-Trust or InfoNotary office.

Step 3: Open an Escrow Account

Visit the selected bank with the incorporation documents and your ID. Deposit the subscribed capital (minimum 1 EUR) and request a bank certificate of deposited capital.

Step 4: Sign the Documents with a QES

For electronic filing, the documents are signed with a QES by the appropriate persons: the Articles of Association / Articles of Partnership and the resolution / minutes by the founders, the declaration under Art. 13 by the applicant, and the declarations under Art. 141(8) and (9) and Art. 142 of the Commerce Act by the manager. Important: the manager's specimen requires mandatory notarial certification even for electronic filing. When using Firmify, the platform guides you step by step through the signing process. Full overview of methods (PDF upload, Evrotrust, other providers) — in the signing guide.

Step 5: File the Application Online

Log in to the Trade Register portal — Application A4, fill in the form, attach the signed documents, and sign the application with a QES.

Step 6: Pay the State Fee

Pay 28 EUR online via ePay, bank transfer, or debit/credit card. After successful payment, you receive an entry number for tracking.

Trade Register Portal

The Trade Register portal is the electronic system through which entries, publications, and applications are processed.

Accessing the Portal

The portal is available at portal.registryagency.bg. A QES is required for filing applications.

Creating an Account

1. Open the portal and select "User Registration"
2. Enter your details and sign the registration application with a QES
3. You receive a username and password for access
4. Logging in to the application filing system requires a QES at every login

Filing Application A4

1. After logging in, select "File Applications" → "Commercial Register Applications"
2. Select "Application A4 — Initial Registration"
3. Fill in the company details: name, registered address, scope of activity, manager, capital
4. In the "Attachments" section, attach the core PDF files for your case: Articles of Association / Articles of Partnership, resolution / minutes, declarations, specimen, and bank capital certificate
5. Review the application and sign it with a QES
6. Choose a payment method and pay the fee of 28 EUR.

Tracking the Status

After filing, you can track the status through:

• "Inquiries" → "Inquiry by Entry Number" — enter the entry number
• You will see whether the application has been reviewed, entered, or has instructions for corrections

Useful Links

• Check Available Company Names — Trade Register lookup system
• File Applications — main portal
• Publish Annual Financial Statements — via application G2 in the same portal