Sign PDF Outside Firmify

Signing a PDF Outside Firmify

If you choose to sign the documents on your computer and then upload signed PDFs to Firmify, this page summarizes the typical process. The exact menus depend on your QES (Qualified Electronic Signature) provider (Evrotrust, B-Trust, InfoNotary, etc.).

⚠️

For electronic filing with the Trade Register, you need PDF files with a Qualified Electronic Signature, not Word documents or phone photos.

What You Need Before Signing

A valid QES (Qualified Electronic Signature) from an accredited provider.
Installed signing software — often a plugin for Adobe Acrobat Reader or a separate application from the provider (see the instructions provided when your QES was issued).
PDF files downloaded from Firmify for each document you need to sign.

Signing in a Reader / Application

The general procedure (roughly) is:

Open the PDF file with the application that supports your QES (e.g., Adobe Acrobat Reader with the provider's plugin installed, or B-Trust's software).
Select the electronic signature / Sign with certificate option according to your provider.
Sign the document and save as a PDF (save the signed file — usually it is the same file with an embedded signature).
Repeat for each document you are responsible for according to your role.

For multiple signers (e.g., OOD), each person signs their files on their own device when it is their turn.

💡

If something won't open: check that you have the latest version of the provider's software and that your browser/reader is compatible with their instructions.

Uploading Back to Firmify

Go to the signing screen for your organization.
Select "Upload Signed PDF" (if available).
Upload the corresponding signed PDF for each document as required by the interface.
After a successful upload, continue with the steps in the application.

More on the overall context — Signing Help and Signing Documents for Registration.

Common Mistakes and Official Resources

Submitting .docx instead of a signed PDF.
Incomplete signature (a draft was saved instead of a finalized signed PDF).
Confusing the signing order when there are multiple signers — follow the instructions from Firmify and the Trade Register.

For details specific to your provider, see their websites: Evrotrust, B-Trust, InfoNotary. The text above is a summary; in case of discrepancy, the provider's documentation prevails.

Frequently asked questions

Is Adobe Reader mandatory?▼

Not always. What matters is that you use an application that supports your QES according to your provider — often Adobe Acrobat Reader with the provider's module or their own software.

All guides

Sign PDF Outside Firmify

Signing a PDF Outside Firmify

⚠️

For electronic filing with the Trade Register, you need PDF files with a Qualified Electronic Signature, not Word documents or phone photos.

What You Need Before Signing

A valid QES (Qualified Electronic Signature) from an accredited provider.
Installed signing software — often a plugin for Adobe Acrobat Reader or a separate application from the provider (see the instructions provided when your QES was issued).
PDF files downloaded from Firmify for each document you need to sign.

Signing in a Reader / Application

The general procedure (roughly) is:

Open the PDF file with the application that supports your QES (e.g., Adobe Acrobat Reader with the provider's plugin installed, or B-Trust's software).
Select the electronic signature / Sign with certificate option according to your provider.
Sign the document and save as a PDF (save the signed file — usually it is the same file with an embedded signature).
Repeat for each document you are responsible for according to your role.

For multiple signers (e.g., OOD), each person signs their files on their own device when it is their turn.

💡

If something won't open: check that you have the latest version of the provider's software and that your browser/reader is compatible with their instructions.

Uploading Back to Firmify

Go to the signing screen for your organization.
Select "Upload Signed PDF" (if available).
Upload the corresponding signed PDF for each document as required by the interface.
After a successful upload, continue with the steps in the application.

More on the overall context — Signing Help and Signing Documents for Registration.

Common Mistakes and Official Resources

Submitting .docx instead of a signed PDF.
Incomplete signature (a draft was saved instead of a finalized signed PDF).
Confusing the signing order when there are multiple signers — follow the instructions from Firmify and the Trade Register.

For details specific to your provider, see their websites: Evrotrust, B-Trust, InfoNotary. The text above is a summary; in case of discrepancy, the provider's documentation prevails.

Frequently asked questions

Is Adobe Reader mandatory?▼

Not always. What matters is that you use an application that supports your QES according to your provider — often Adobe Acrobat Reader with the provider's module or their own software.

Sign PDF Outside Firmify

Signing a PDF Outside Firmify

What You Need Before Signing

Signing in a Reader / Application

Uploading Back to Firmify

Common Mistakes and Official Resources

Frequently asked questions

Related topics

All guides

Sign PDF Outside Firmify

Signing a PDF Outside Firmify

What You Need Before Signing

Signing in a Reader / Application

Uploading Back to Firmify

Common Mistakes and Official Resources

Frequently asked questions

Related topics

All guides