Sign PDF Outside Firmify

Signing a PDF Outside Firmify

If you choose to sign the documents on your computer and then upload signed PDFs to Firmify, this page summarizes the typical process. The exact menus depend on your QES (Qualified Electronic Signature) provider (Evrotrust, B-Trust, InfoNotary, etc.).

What You Need Before Signing

• A valid QES (Qualified Electronic Signature) from an accredited provider.
• Installed signing software — often a plugin for Adobe Acrobat Reader or a separate application from the provider (see the instructions provided when your QES was issued).
• PDF files downloaded from Firmify for each document you need to sign.

Signing in a Reader / Application

The general procedure (roughly) is:

1. Open the PDF file with the application that supports your QES (e.g., Adobe Acrobat Reader with the provider's plugin installed, or B-Trust's software).
2. Select the electronic signature / Sign with certificate option according to your provider.
3. Sign the document and save as a PDF (save the signed file — usually it is the same file with an embedded signature).
4. Repeat for each document you are responsible for according to your role.

For multiple signers (e.g., OOD), each person signs their files on their own device when it is their turn.

Uploading Back to Firmify

1. Go to the signing screen for your organization.
2. Select "Upload Signed PDF" (if available).
3. Upload the corresponding signed PDF for each document as required by the interface.
4. After a successful upload, continue with the steps in the application.

More on the overall context — Signing Help and Signing Documents for Registration.

Common Mistakes and Official Resources

• Submitting .docx instead of a signed PDF.
• Incomplete signature (a draft was saved instead of a finalized signed PDF).
• Confusing the signing order when there are multiple signers — follow the instructions from Firmify and the Trade Register.

For details specific to your provider, see their websites: Evrotrust, B-Trust, InfoNotary. The text above is a summary; in case of discrepancy, the provider's documentation prevails.